Vendor Policies

Please check back here for the registration form for the 2023 Vendors. 

Booth fees:

  • Booth sizes and fees for 2023 are to be determined.

We have limited spots with electricity, which can be added to your booth reservation for an additional $25 charge (one electrical per vendor). Electricity is standard voltage. 

Loading and Setting Up

Loading information is to be determined.

Guidelines for vendor booths inside McLean County Museum of History (this part is extremely important!)

  • Items or displays are not permitted to be hung on or touching any walls, lighting fixtures, historic furniture, etc. inside the Museum.
  • No open flames allowed.
  • No loose glitter allowed.
  • If you have display items that may scratch the tile floors, you are required to bring a rug or some kind of floor covering to be put underneath them.
  • Display pieces and fixtures cannot be taller than 7 feet (to avoid hitting historic lighting fixtures)
  • Vendors must provide own extension cords and power strips if using power.
  • Vendors can use either the Washington Street entrance (street level) to load booth materials in and out on the south side of the Museum, or the East entrance to the Museum (East entrance would require going up and down several flights of stairs to load materials in and out). Vendor must select which entrance they prefer to load in and out of ahead of time.
  • There is elevator access to each floor of the Museum. Dimensions of the elevator are 36 inches wide x 45 inches deep x  80 inches tall and has a maximum weight capacity of 1,000 pounds. No more than 4 adults at a time should use the elevator.

Museum Weapon Policy

The McLean County Museum of History does not allow any weapons—including props—to be carried inside the building.  A check-in table will be set up at the entrance to safely hold any costume prop weapons during your time inside the Museum of History.

Parking

Vendors can unload in the Loading Zone on Washington Street in front of the museum. Free parking is available on the first level of the Market Street Parking Deck (two blocks north of the McLean County Museum of History) or at the Lincoln Parking Deck on Front Street, located one block south of the McLean County Museum of History. Street parking in the downtown area is free and open on weekends. Overnight camping is not allowed in the decks.

General Policy:

Vendors will be able to sell wares in the Steampunk Market area only (walking the street selling wares is not permitted). Cogs & Corsets is a family-friendly event. Anything being displayed in your booth needs to be appropriate for all ages.

Cogs & Corsets is a member of the American Association of Steampunk Conventions (AASC) and the AASC Code of Conduct will be enforced. 

Cogs & Corsets has no general admission fee.

Payment and Billing

Upon receipt and approval of your application, we will email you a Paypal invoice to the email address provided. You can also opt to pay via check, but please remember that your space is considered reserved only after your payment has cleared. Checks should be made out to ‘Cogs & Corsets’. Bounced checks will be charged a $50 processing fee.

Checks should be mailed to:

    Catherine Dunlap
    City of Bloomington
    109 E Olive St
    PO Box 3157
    Bloomington, IL 61702-03157

All vendor space sales are final regardless of weather or turnout. Refunds may be considered on an individual basis and must be submitted 45 days prior to the event (April 18), to give us an opportunity to fill your spot.

Should the festival be canceled due to a change in state regulations related to COVID-19, vendors who signed up for onsite vending will be refunded the registration fee less 3% for processing.

Your information will not be sold or distributed outside Cogs & Corsets.

Sales Use and Tax

Vendors shall be responsible for obtaining documentation (licenses, permits, approvals, etc.) required by international, federal, state and local law. Cogs & Corsets, the City of Bloomington, the McLean County Museum of History, and the Downtown Bloomington Association will not be held accountable for a vendor’s failure to follow these procedures.

Vendors shall be responsible for collecting, reporting, and remitting proper state sales tax for any items or merchandise sold by the vendor at the event, in addition to obtaining the appropriate state sales tax rate and any local sales tax rates for any and all merchandise sold by the vendor at the event. And agrees to indemnify and hold Cogs & Corsets and its staff, the City of Bloomington, McLean County Museum of History, and the Downtown Bloomington Association harmless in any action arising from the vendor’s failure to collect, report, and remit federal, state, and local sales tax for goods sold by the vendor at the event.

Any goods or services deemed illegal under the laws of the United State of America, the state of Illinois, McLean County and the City of Bloomington are prohibited. Sales and display of working firearms, weapons, or ammunition are prohibited.

Promotion

Promotional material in digital form will be available upon request. Please contact info@cogsandcorsetsil.com. We encourage all vendors to promote the event to their customers.

Cogs & Corsets cannot guarantee that each vendor will have their name, products or services listed in any of the promotional materials including posters, postcards, and press releases. Vendors registered with the Steampunk Market at Cogs & Corsets grants the festival organizers the rights to use their name, logo, and description of their products and services for promotional purposes.

Indemnifications

The vendor agrees to be responsible for, indemnify and hold Cogs & Corsets and its staff and volunteers, the City of Bloomington, the McLean County Museum of History harmless from any and all claims of any nature, losses, damages, costs expenses (including attorney fees), personal injury, death, and/or any other claims arising from or related to any act or omission by the Vendor or his/her property, agents, representative or employees in contravention of is obligations (under this contract) or any applicable law governing the vendor’s activities at the event.

The vendor also agrees to be responsible for, indemnify, and hold Cogs & Corsets and its staff, the City of Bloomington, McLean County Museum of History and its employees and volunteers harmless in case of theft of the vendor’s property both during business hours and after hours.

Cogs & Corsets reserves the right to refuse anyone or any business. All times, dates and locations are subject to change.